Philosophy

Important Info for Students Presenting at Conferences

How to get reimbursed for your expenses:

The Provost’s Office normally only covers expenses if the students are presenting at these conferences, not just attending.

The process for setting up a conference budget for students who will be presenting at a conference:
1. Have the advisor involved contact Cathy Vansickle or Keith Boone and let them know when, where, and confirm student will be presenting and needing the $500 budget to set up the student.
2. Have the student go to the Provost's web home page and complete and submit the "Student Academic Travel form"

www.denison.edu/offices/provost/student_academic_travel.html

The Provost’s Office can NOT make any Travel Advances for students, they will need to pay, then get reimbursed.

3. If they pay in advance for airfare, lodging, registration and have receipts and want to be reimbursed before the conference, have them complete a Request for Payment form, include receipts, then take them to Cathy Vansickle to get them reimbursed. Include Name of conference, location, and dates of conference. (also true if completing a Travel expense report)
4. After the conference, whatever receipts they have, attach to a Travel expense report (if applicable i.e. airfare, lodging, meal expenses that have not been paid from Request for Payment mentioned above) and send to Cathy Vansickle for signature, then Cathy will forward to Accounting for a check.