In an effort to encourage faculty and students to develop stronger connections outside the classroom, the Faculty/Student Meal Program was established at Denison to reimburse faculty members for meals and/or refreshments when hosting informal gatherings.  Faculty members can be reimbursed for one event per class or group of students per semester, on campus, at a restaurant, or at home.  This program is designed to build connections with small groups of students such as advisees or members of a seminar/class.

Departmental and campus-wide functions are not eligible for Faculty/Student Meal Program funds.  Please see your Department Chair for possible funding of such events.

Dinner with advisees

Dinner meeting with students working on a group project

Cultural meals/snacks related to a classroom discussion or material

Popcorn/snacks and drinks at a film screening

Custard or ice cream with a senior researcher

Coffee and dessert following a campus speaker's address

Pizza or snacks for a review session

The amount of reimbursement is as follows: up to $5.00 per person for meals and up to $2.50 per person for snacks.

Please note: In order to assure reasonable distribution of funds among faculty members, a limit on an individual's use of the account is required. 

Complete a Request for Payment [xls] and return it to the Academic Support & Enrichment Center in 102 Doane within 7 days of the event.

Be sure to include the:

1. date of the event and type (meal or snack)
2. department and faculty member's name
3. department, course number and section
4. number of student and faculty attendees (a class roster is now optional)
5. dated receipt(s)
6. The Accounting Office requests that all receipts MUST be attached when submitting a reimbursement request. Requests for reimbursement must be forwarded to the Academic Support & Enrichment Center within 7 days of the event. If a department budget is providing additional funds, please include the department's account number, the amount, and signature of approval on the same Request for Payment Form.

Denison will not pay for alcoholic beverages. The program does not cover delivery fees, set-up charges from Dining Services or Physical Plant charges of any kind, tips, or food purchased at Slayter Snack Bar. Reimbursement will NOT be made for tax paid on items purchased. If you wish to avoid paying tax, you can purchase items using a Short Order Form, which can be obtained from your Department Administrative Assistant.  Short Order forms can be used at a number of local establishments such as Ross' Granville Market, Creno's Pizza, and Meijer.

The Academic Support & Enrichment Center will approve the Short Order Form up to the amount of the reimbursement allowance only. You should make arrangements with your department to pay for any outstanding amount (including the amount difference, the department's account number to be charged, and a signature of approval on the form).

Short order forms using the Faculty/Student Meal Account number must be forwarded to the Academic Support & Enrichment Center for verification.  Requests for Payment and Short Order forms will not be processed by the Accounting Office without an Academic Support & Enrichment Center signature.

The Food for Thought Program is the sister program to the Faculty/Student Meal Program.  When a faculty member is asked to join a student or students for a meal in the dining hall, the cost of the faculty member's meal is covered.  At the dining hall (Curtis or Huffman only), the faculty member signs in with the cashier as a guest of the student(s).  When signing your name on the charge slip, please also write "Food for Thought" to ensure proper billing.  The informal process of this program allows the opportunity to continue discussions or meet over a meal.  The goal of the Food for Thought Program is to foster connections between faculty and students outside the classroom.