Academic Support

Yes, by using the Faculty/Student Meal Account coordinated by The Academic Support & Enrichment Center. In an effort to encourage faculty and students to develop stronger relationships outside the classroom, Denison will reimburse faculty members for meals and/or refreshments when they host such gatherings. Faculty members can entertain in their home, on campus, or at a restaurant. This program is designed to entertain small groups of students such as advisees or members of a seminar/class. Departmental and campus-wide functions are not eligible for Faculty/Student Meal Account funds. Please see your Department Chair for possible funding of such events.

The amount of reimbursement is as follows: up to $5.00 per person for meals and up to $2.50 per person for snacks.

Complete a Request for Payment Form and return it to the Office of Academic Support in 104 Doane (on the first floor). Be sure to include:

1. the date of the event
2. type of event
3. department and faculty member's name
4. number of students and faculty attendees (a sign-in sheet is helpful)
5. receipt(s)

The Accounting office requests that all receipts MUST be attached when submitting a reimbursement request. Requests for reimbursement must be forwarded to the Academic Support & Enrichment Center within 30 days of the event. If a department budget is providing additional funds, please include the department's account number and the amount on the same Request for Reimbursement.

Denison will not pay for alcoholic beverages. The account does not cover delivery fees, set-up charges from Marriott, or tips. Neither will reimbursement be made for tax paid on items purchased. If you wish to avoid paying tax, you can purchase items at the IGA and Meijers using a Short Order Form, which can be obtained from your Department Secretary.

The Academic Support & Enrichment Center will approve the Short Order Form up to the amount of the reimbursement allowance only. You should make arrangements with your Department to pay for any outstanding amount. Short order forms using the Faculty/Student Meal account number must be forwarded to the Academic Support & Enrichment Center for verification and will not be processed by the Accounting Office without an Academic Support & Enrichment Center signature. Please include a note with the name of the faculty member who requested the funds as well as the number of students that attended the event for tracking purposes.

Faculty who eat with students in the dining halls can have their meals paid for by this account. If dining with student in Curtis, Huffman, or Slayter, please PRINT your name, department and number of students you met with on the charge slip. Students can also invite faculty to join them for a meal in the dining hall through the Food for Thought program.

The Academic Support & Enrichment Center encourages you to place orders with Denison Dining Services no less than 48 hours (2 business days) prior to the event and take advantage of Meal Credits. Credit will be given toward meals for boarding students whom otherwise would eat in the dining hall. Be sure to instruct students that they should not eat in the dining hall as the event you are hosting serves as a meal substitute (thus the meal credit benefit). It is important that you take advantage of this to help reduce costs.

When placed, the order should include a class roster (or list of students' names) including the students' social security numbers in order to receive the meal credit. The per student meal credit is as follows: Breakfast: $1.32 Lunch: $1.94 Dinner: $2.55. The meal credit amount will be applied against the total bill. Marriott will forward the bill to the Academic Support & Enrichment Center. Again, if the total is in excess of the reimbursement rate, the department or faculty member should underwrite the difference.

When ordering pizza, please order personal pan pizzas versus medium pizzas. Personal pan pizzas are usually available with 48 hours of notice. Medium pan pizzas must be special ordered at least 1 week in advance (Dining Services does not routinely keep them in stock). There is a substantial discount for pan pizza orders.