Denison University Special Collections Collection Policy
In general, the Special Collections grow primarily through donations and gifts, or
transfer from the library's general collection. Only materials with teaching or
research potential for Denison constituents are usually accepted.
Collection Development Guidelines
Edgar J. Goodspeed Collection:
Rare Bibles; works of biblical scholarship by
Goodspeed; editions of the Bible edited by Goodspeed. Donated works with Goodspeed
provenance may be accepted, plus books with Goodspeed provenance from the general
collection may be transferred. No new purchases are anticipated in this area.
Grove Karl Gilbert Collection:
Works on North American geology owned and/or authored by Gilbert; many early USGS
survey publications; some early geological textbooks. Books with Gilbert provenance
from the general collection will be transferred to Special Collections; Gilbert
items housed as government documents will not be transferred. No new purchases are
anticipated in this area.
William Howard Doane Collection:
American hymnals dating from the 1860's through the early 1900s, including works by
Doane; miscellaneous books from Doane's personal library, many of which are travel
books. Hymnals in the general collection with Doane provenance will be transferred,
but other miscellaneous works with Doane provenance usually will not be transferred
to Special Collections (see Misc. Rare Works section). No new purchases are
anticipated in this area.
Works by and about the American Baptist Church and the Ohio Baptist Conference;
annual conference proceedings; works on missionary and education programs of the
church. Works by and about the American Baptist Church in the general collection may
be transferred to Special Collections, especially if they are considered primary
source materials (such as missionary accounts, annual reports, or proceedings).
Items relating to Denison and the Ohio Baptist Conference or Ohio Baptist Society
also will be transferred selectively. No new purchases are anticipated in this area,
but donations are welcomed.
Scottish History Collection (Cathcart):
Works on Scotland's history and on Mary Queen of Scots; Hugh Wallace Cathcart
collected most, but not all of the materials in this collection. Works on Scottish
history with Cathcart provenance will be transferred from the general collection;
works on Scottish history published before 1801 will be considered for transfer, as
well. No new purchases are anticipated in this area.
Selected works on Ohio, Licking County, and Granville history; several Ohio county
histories; some works on the Northwest Territory and Ohio mound builders. Works on
local or regional history may be transferred form the general collection if rarity
or physical condition warrants such a transfer. Works on Granville or Licking County
history are welcomed as donations; selective purchases may be made in this area.
A subdivision of the Denison's archival records, with books by Denison authors;
publications by and about Denison. Donations are welcomed; selective purchases are
made in this area.
Miscellaneous Rare Works:
Works transferred from the general collection to Special Collections due to rarity,
extreme fragility, or unique/special formats which could be easily damaged or
destroyed if circulated. Works in the following categories in the general collection
should b considered for transfer to Special collections as they are discovered.
Donated or purchased works that fall into these categories should also be considered
for placement in Special Collections.
- Illuminated manuscripts, European manuscripts created before 1601.
- Any printed book published before 1601.
- European imprints published before 1801 (considered selectively, depending on
subject matter and place of publication).
- United States imprints published before 1801 or in the earliest years of
printing within each state.
- Ohio imprints published before 1850.
- Limited editions, fine press, and signed editions: Works published in special,
limited editions (such as Limited Editions Club publications) will be considered on
a case-by-case basis for placement in Special Collections. Works featuring
exceptionally fine or unusual bindings will also be considered for placement in
Special Collections. Inscribed works will be considered on a case-by-case basis,
and their selection will depend on the inscriber's prominence or local importance.
- Special formats: Works published in a special physical format that would be
easily damaged or lost may be considered on a case-by-case basis for placement in
special Collections. Examples include unbound art folios; works on fragile paper,
such as rice paper; hand-made books.
- Works likely to be vandalized due to controversial content.
Decisions to place or transfer items into Special collections will be made
by the Archivist/Special collections Librarian in consultation with the Collection
Development Librarian. Normally, donations to the collections will be accepted only
if there are no restrictions attached. Whenever appropriate, the library will
solicit an additional stipend to help cover cataloging and preservation costs
related to processing a larger collection.
Updated 2002 by Heather Lyle
For more information, contact: