ELECTRONIC RESERVES:
E-Reserves assists faculty and teaching staff with providing supplementary course reading material for students.  If the material is brought to the library to be placed on course reserve, the reserves office will negotiate copyright permission on your behalf.

Guidelines to follow for requesting Eres for your course(s).

1. Please send us clean ONE SIDED 8 x 11 copies of articles.  All articles must be accompanied by a copy of the title and copyright pages for bibliographic information.   NOTE: Check your copies for “missing pages” or “cut off” pages.  
2. Please submit a syllabus and let us know if you would like articles arranged in a particular order or in folders.
3. Provide a password for your ERes course (no words from course name or title).
4. Please submit all materials as soon as possible and note those needed for the first week of classes.  If the same materials are being used a second time for a course, please allow time for the copyright process to occur by submitting those requests 6 weeks prior to the date needed.  
5. Materials can be added to your course throughout the semester.  Please allow time for the copyright process to occur if you are reusing materials.
6. If you are using material the library owns for your Eres course (e.g., a book that is owned by the library), please consider putting the book on hard-copy reserve.  This is an alternative to acquiring copyright for Eres articles/chapters, as well as having duplication of information.
7. Timeliness is much appreciated.  We process materials in the order that they are received.  
8. COPYRIGHT: If you have questions about what items can be included in your E-reserves,  please consult Susan Rice, X6540, Pam Magelaner, X6431, OR Debby Andreadis, X5653, before submitting your request.

What material cannot go on ERes?

• OhioLINK books and books from other libraries (Interlibrary Loan)
• More than 10% of a journal article or chapter from a book
• Online journal articles or E-books

• A portion of a book (not to exceed 10%) may be placed on Reserve (either in paper or in ERes) once by a specific instructor without requesting copyright permission or paying charges. The second time the item is used, and at all instances thereafter, permission must be obtained and fees must be paid. Obtaining copyright is a time consuming process, and materials for subsequent use must be submitted at least 6 weeks prior to the time needed with all of the required bibliographic information. Any fees incurred will be billed to the faculty member's department.


• HOWEVER, if the Denison Library, CONSORT, or the faculty member owns the book, the book itself--in its entirety--may be placed on Reserve for the semester without requesting copyright permission.


• The professor is responsible for providing clear, legible, single-sided photocopies of the portion of the book he/she wishes to place on Reserve, along with all the bibliographic information (author, title, publisher, date, ISBN). This information is all available on the copyright page of the item so a copy of that is sufficient.
  


• If using ERes, the faculty member must provide a password for student access which is not a portion of the class name.

Circulating options for portions of books on Reserve:

1. ERes: Accessible 24/7, with a password
2. Paper Reserves:
   • 2 hours, Library Use Only
   • 5 hours, Library Use Only

• Copies of articles may be placed on Reserve (either in paper or in ERes) once per course taught by a specific instructor without requesting copyright permission or paying charges. The second time the item is used, and at all instances thereafter, permission must be obtained and fees must be paid. Obtaining copyright is a time consuming process, and materials for subsequent use must be submitted at least 6 weeks prior to the time needed with all of the required bibliographic information. Any fees incurred will be billed to the faculty member's department.



• Articles available online via our databases or subscriptions should be handled with a direct link rather than placing them on Reserves.



• The professor is responsible for providing clear, legible photocopies of the article he/she wishes to place on Reserve, along with all the bibliographic information (author, title of article, title of journal, date, ISSN).



• If using ERes, the faculty member must provide a password for student access.

Circulating options for journal articles on Reserve:

1. ERes: Accessible 24/7, with a password
2. Paper Reserves:
   • 2 hours, Library Use Only
   • 5 hours, Library Use Only

• Please note that you may not show a video to a group outside of a classroom setting unless it has public performance rights attached. Please let the library know if you plan to show a video and advertise it to a group to allow us to determine whether it has these rights. Thank you.
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• Denison-owned Videos/DVDs:
  Due to the high demand for videos and DVDs, we discourage placing feature films or other popular media items on reserve for more than three weeks.
  
  HOWEVER, we strongly encourage Video/DVD Booking. Booking guarantees that the item you want is available to use when needed. Contact Jenny Welsh (x6729), or the Circulation Supervisor on duty (x6235), as early as possible to reserve items. Please let Jenny or the Circulation Supervisor know the title of the item, the date(s) it will be needed, the call number, and whether it will be held on the Reserve shelf, shown in the classroom, or shown in the Library Viewing Room, E-204 (on the 2nd Floor).



• Denison-owned Sound Recordings:
  CDs, cassettes, and LPs may be placed on Reserve for the semester.



• Personally-owned Audiovisual Materials:
  Must be privately purchased, original recordings. Duplications will not be accepted for Reserve. Items may be placed on Reserve for the semester.



• Video or Audio Tapes of Denison University Programs:
  Recitals, lectures, performances, etc. may be placed on Reserve for up to 30 days.



• Off-Air Recordings:
  Recordings of broadcast programs may be used once and may be placed on Reserve for up to 10 days. The video may be retained by the professor for 45 days, while he/she decides whether to purchase an authorized copy. At the end of the 45-day retention period, the video must be erased or destroyed.




Audiovisual materials from other libraries or rental companies may not be placed on Reserve at any time.

Circulation period for audiovisual materials on Reserve:

3 hours, Library Use Only

Library Viewing Room, E-204

This room, located on the second floor of the Library, is a joint effort between the Library and Media Technology Services (MTS). The room has a seating capacity for up to 30 people and may be reserved for the following types of viewing:

• Video: VHS or DVD
• Cable television
• Satellite television
• Computer projection

Reservations for the Library Viewing Room must be made in advance by contacting Jenny Welsh (x6729), or the Circulation Supervisor on duty (x6235). Either Jenny or the Circulation Supervisor can verify availability, and videos or DVDs can be booked at the same time.

MTS has modified the room so that it is a self-service room for the above-listed types of viewing. Any equipment problems in the Viewing Room will be addressed by MTS staff.