Use Mailing Lists

Mailing lists are used to send messages to groups of people through the listserv function on our mail servers. If you are not a list subscriber then you are not registered in the Sympa user database and you will not be able login. Contact the administrator of this service at listmaster@denison.edu

Accessing a Mailing List

• After you have been added to the user database (see above), go to the Denison Mailing Lists webpage.
• Enter your email address and email password at the top left of your screen and click Login.

Note: Due to a bug in the program, you may have to use your username instead of your entire email address to login. (doej instead of doej@denison.edu)

• Click the Home tab located in the top middle of the window.
  

Creating a Mailing List

• Go to the Denison Mailing Lists webpage.
• Enter your email address and email password at the top left of your screen and click Login.
• Click the Create List tab to create a list.
  
• Fill in the requested information. Don't leave any boxes blank.
• Click Submit your creation request.

The request goes to the email administrator, who checks the mailing list name to ensure that the name:

• is not a common one that lends itself to become a target of spammers.
• is not a duplicate of an existing mailing list name.
• is descriptive of the list's use.

The administrator will notify you when your mailing list has been created. As soon as you receive this email you may customize your list, if you desire, and add members to your list by clicking on the Admin button that appears beside your list's name.

Adding a Subscriber to a Mailing List

• Log into the Denison Mailing Lists web form.
• Click the Home tab.
  
• Click Admin next to the list to which you want to add subscribers.
• Scroll towards the bottom of the window and click Review Members on the lower left.
• Enter the email address and name of each subscriber (username@denison.edu). Check quiet if you do not wish the subscriber to receive an automatic email informing them that they have been added to the mailing list.
• Press Add.

Adding Multiple Subscribers to a Mailing List

• To add several subscribers at once, press Multiple Add.
• Next remove the sample lines that appear and type the email addresses (required) and names (optional) of all the subscribers.
• Click quiet if you do not wish the subscribers to receive an automatic email informing them that they have been added to the mailing list.
• Press Add Subscribers. A list of all subscribers appears.
  

You can make corrections by clicking on an email address.

Deleting a Subscriber from a Mailing List

• Log into the Denison Mailing Lists webpage.
• Click the Home tab.
  
• Click Admin next to the list you want to modify.
• Click Review Members.
  
• Click the checkbox next to the email address of the subscriber you want to delete.
• Check the quiet box if you do not want to send an unsubscribe notification to the user.
• Click the Delete selected email addresses button.

Customizing a Mailing List

• Log into the Denison Mailing Lists webpage.
• Click Home tab.
  All the lists of which you are a member or of which you have control are shown on the left side of the window. An Admin button appears next to the lists you control.
• Click the Admin button next to the list you want to modify.
  A window appears with general information about your list. The owner and moderators of the list appear on the left-hand side of the window. Below this are links to various options to customize your list.
• Click on the Admin link, which is found under the Contact owners link.
  • Click on the Edit List Config link. You will now see the following options:
    • List Definition — allows you to define or see:
      • List subject
      • Owner of the list
      • Moderators
      • Language of the list
    • Sending/Reception
      • Shows who can send to the list
      • Make list a digest, so that email is schedule
      • Determine digest schedule
      • Specify reply address
      • Add a subject tag
    • Privileges – Specify who can view the list and who can subscribe and unsubscribe individuals
    • Archives – See what the current settings are on the archives
    • Bounces – Define how you want bounced messages handled
    • Data sources – Define any special data sources for this list
    • Miscellaneous – Set reminder frequency and protection methods
  • Click on the Customizing link to edit the automated notices and attachments.
  • Click on the Manage Archives to download and remove old archives. All lists are automatically archived and are limited in space. On an active list you may get a warning when the list archive gets close to its quota. Quota sizes are set to a default limit. If you need more space, contact the list administrator.
  • Click on the Bounces link to view bounced subscriber addresses.
  • The Create Shared link to create shared spaces is not implemented at this time.
• Click on the Moderate link to accept and reject messages for distribution.
• Click on the Review Members link to add or delete subscribers. A notification is automatically sent to users when they are added or removed from a list, unless you check the quiet button.

Deleting Archives for a Mailing List

• Log into the Denison Mailing Lists webpage.
• Click the Home tab.
  
• Click the Admin button next to the list you want to modify.
• Click the Admin link on the left-hand side of the window.
  
• Click Manage Archives.
  
• Click the date of the archives you want to delete.
• Click the DownLoad ZipFile button if you wish an archival copy.
  
• Next click Delete Selected Month(s). A window will pop up asking if you really want to delete the archive.
• Click the OK button.
• To verify that the archive is gone, refresh the window.

Removing or Renaming a Mailing List

Notify the list administrator if you want to remove or rename a mailing list.