Scheduling An Event
Scheduling an event on the Denison campus for your conferences, meetings, weddings, receptions, summer camps, or other activities is easy!
We are a One-Stop Shop for all your planning needs.
External Customers
To reserve a place for your events or activities, please call 740-587-6727 or 740-587-6461 during business hours (8:30am—4:30pm) or e-mail loomis@denison.edu.
Departments & Student Organizations
Denison departments or student organizations will find the following information helpful as a guide for planning their events.
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Reserve the space - Call or email Campus Services (ext. 6727 or 6461, loomis@denison.edu) between the hours of 8:30am and 4:30pm to reserve the desired room or stop by the office in Slayter Suite 200. Alternatively, you can request a space by using the form at myDenison (from the homepage, log into myDenison, click on the red ‘book an event’ button in the upper right hand corner). This form will also alert catering, a/v and physical plan of the anticipated event.
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Need tables and chairs, furniture removal, trash cans, coat racks, sound systems, etc.? E-mail the physical plant at physplant@denison.edu or call ext. 6264 for any set-ups or sound systems you will need.
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Need food? E-mail the catering office at catering@denison.edu or call ext. 6686 for your food service needs. For more information, visit the catering information page. Please note that food brought from outside venders is only allowed pending approval from the catering office.
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Have audio/visual needs? Contact Media Technology Services service desk at ext. 6221 or stop by the Information Commons Desk on the third floor of the Doane Library. MTS can supply a/v equipment such as projectors, screens and mini PA systems, videotape a speaker (requires two week notice), or help with a videoconference. For more information, visit Media Technology Services.
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Might your event cause any additional high traffic congestion or overflow parking? If so, contact the Safety, Security and Risk Management Office at mccosker@denison.edu or ext. "0".
- Want to get your event publicized or put it on Denison's Web Calendar? Contact University Communications (sharkeyv@denison.edu, ext. 6266). If you would like a press release sent to area papers, please contact University Communications at least three weeks ahead of the event. Contact Laurie MacKenzie-Crane in Office Services (crane@denison.edu, ext. 5670) for posters.
If your event involves contracts with outside vendors or individuals, be sure to contact John Beckman (beckman@denison.edu) prior to signing.