Accounting

In order to maintain a level of security, account numbers are only given to those responsible for the account.  To obtain an account number, contact the following:

If a responsible party has questions he/she should contact Accounting.

Complete a request for payment [xls].  Give it to your treasurer or account director.  They will sign it, add the account number to be charged, and deliver it to Accounting.

Yes, detailed copies are fine.

In order to be reimbursed, we must have a detailed copy of the receipt. Most vendors are able to provide you a copy upon request.

DCGA organizations should get short order forms from the Financial Chair of the DCGA.  Donterio Porter is the current Chair.  All other faculty, staff, and students should visit the Purchasing Department on the third floor of the Doane Administration building to obtain short order forms.

Short order forms can be used at these local merchants.

Attach the original receipt to the yellow copy of the short order form and send it to Accounting.  The green copy goes to Purchasing.  Both Accounting (1st floor) and Purchasing (3rd floor) are located in Doane Admin.  The pink copy of the short order form goes to the treasurer/account director for their records.

If an individual will be performing services on campus, a contract is required.  Contact Purchasing for help in preparing a contract.  Accounting will need the individual's social security number, current mailing address, and IRS form W9 [pdf].