The Denison Purchasing Card

Audits

All credit card documents are subject to audits by the Controller’s Office, external auditors and the IRS to ensure that transactions follow federal guidelines, intended use, and University policies and procedures.

In the event of a cardholder’s failure to reconcile his/her statement in a timely manner, suspension or revocation of the card will occur.

Employers are required to add unsubstantiated payments or reimbursements to employee’s taxable income, resulting in income tax withholding and FICA, Medicare, and FUTA taxes on these same amounts. In other words, failure to submit receipts and document the business purpose for your purchases may result in an increase in your federal taxes.

The Controller’s Office reserves the right to move charges to other accounts as appropriate without notice.