Denison's account will be automatically debited on the 15^th of each month for the full amount due on your purchasing card. Late fees should never be an issue. However, you are responsible for reconciling your account statement on-line between the 5^th and 15^th of each month. If you are late you will receive an email reminder. If you are late repeatedly, your purchasing card account will be closed.

Our auditors and the IRS require us to keep receipts. If you cannot locate a receipt or have a duplicate generated, you must complete a missing receipt form and have it signed by your supervisor.

Every card will have a credit limit. The limit can be adjusted according to the needs of the cardholder, with approval from the supervisor and the Controller.

Every purchase will be reviewed by the supervisor and the Accounting Office after the transaction appears on the statement. Cardholders should know the rules concerning what they are allowed to purchase and ask their supervisor or the Purchasing Department if they are unsure. Verbal authorization is sufficient.

The purchasing card is a corporate card and does not come with airline miles or rewards for the cardholder. Denison receives a corporate incentive.

The purchasing card policy includes a list of transactions which are not allowed (such as cash advances or firearms) and a list of restricted transactions (such as office supplies because Denison’s Office Services Department has negotiated a volume discount). If specific merchants are deemed to be fraudulent, a list of banned merchants may be developed. Otherwise, as long as the purchase is for the benefit of Denison, you are free to choose where you shop.

Yes, the tax exempt ID will appear on each card.

It is the cardholder’s responsibility to tell the merchant not to charge sales tax (in Ohio or Florida). If tax is charged, the cardholder should make an attempt to get a refund for the amount of the tax credited to his account. If neither of these is successful, the cardholder should make a note on the monthly cardholder receipt envelope, and Denison’s Purchasing Department will pursue the matter.

There should be no affect on your personal credit.  JPMorgan Chase will not check your personal credit rating and this card will not be added to your future credit reports.  This is a Denison corporate card.

You can reconcile your account and assign your transactions to Banner index/accounts as soon as they appear on the SDOL website.  Transactions usually appear within 1-3 days.