The Denison Purchasing Card

Use of the Card

The Purchasing Card is the preferred method of payment for travel & entertainment-related expenditures and low dollar purchases. The card may be used in person, by telephone, internet, or in conjunction with a preprinted order form, with any vendor who currently takes MasterCard. The credit card may be used to purchase any item that falls within the guidelines provided by Denison’s handbooks, policies, and procedures, with a few restrictions. The purchase must be within the assigned dollar limit.

• All Denison University discounts remain applicable. No vendor should charge you a higher price or decrease a discount because you choose to use the card. Contact Purchasing immediately if this happens.
• Be sure to mention any Denison University contract when you place the order. If there is no contract, ask for an educational discount. Many vendors will grant you a discount if you ask for one.
• If a credit refund is involved, instruct the vendor to give you a purchasing card credit voucher. A record of this credit must be retained with your purchasing card receipts.
• A receipt for every purchase must be retained by the Cardholder, and submitted to Accounting, along with the approved Cost Allocation Detail Report, at the end of each monthly billing cycle. Envelopes are provided for this purpose.

All deliveries must be to one of the following Denison addresses:

• 100 West College Street - (the Doane Admin Mailroom)

• P.O. Box 810

• 1205 North Pearl Street - (for items which must be moved with a fork lift)