Accounting
University Trips Involving Students
Approval
The first step in planning a student trip is to obtain the necessary approvals.
- All trips require prior approval from the department chair or division head.
- Trips carrying academic credit must be approved by the Academic Affairs Council.
- For trips carrying academic credit, the budget must be approved by the Controller. Contact Cathy Untied. It is expected that such trips will generate enough revenue to cover the entire cost of the trip. If credit awarded is not part of the fall or spring semester course load, tuition must be charged to participants.
- Approval must be renewed each year.
Detailed Planning
All of the following documents should be completed and forwarded to the Purchasing Department:
- Preliminary Trip Information Form [doc]
- Trip Participation List [xls]
- Have each student complete a Student Release Form [doc]
- Risk Management Requirements [doc]
| Level I | Travel within the state of Ohio; using vehicles owned or leased by DU; returning the same day | Mary Ann Ake x6283 |
| Level II | Travel within the US; overnight accommodations; public transportation | Kathy Arnholt x6284 |
| Level III | International travel | Kathy Arnholt x6284 |
Expenses and Reimbursement
- If you need a separate account number for your trip contact the Controller Cathy Untied.
- If you need a Travel Advance [xls] complete this form and submit it to the Accounting Department.
- When you return from your trip, you will need to complete a Travel Reimbusement Form [xls]. For more information about completing this form see personal travel.
Bon Voyage