Human Resources
September 2005
HR Advisory Group -
Meeting Minutes
Attended: S. Thorp;
Absent:
Scribe: Jim
Ables, Office of Human Resources
Date:
September 19, 2005
Subj:
HR Advisory Group
Meeting Minutes - September, 2005
Cc:
Seth Patton; Bill
Acklin
New Items
1.Emeriti
Program - Jim gave an
update on the Emeriti program. All eligible faculty and staff receiving
As many of faculty and
staff know,
2.SOS
Policy Handbook - The
Office of Human Resources will be updating the handbook this academic
year. There are a few policy changes that were changed and need to be
updated. Additionally, there are a few policies that will be changed as a
result of the recent publication of the Administrative Staff Policy
Handbook. These changes will be reviewed with HRAG prior to publishing an
updated handbook.
3.Comp
Time/FLSA Issues - Jim
Ables reported that, from time to time, issues arise about the correct
reporting of hours worked for payment of wages. Therefore, a memo will be
sent to department chairs and managers to address the common pitfalls related
to complying with the Fair Labors Standards Act (FLSA). The common
problems are: 1) we do not have comp time at the college and cannot have comp
time according to the FLSA (an employee cannot elect not to get paid for hours
worked and then take time off in another week); and 2) not recording
hours worked for the college. Essentially, all hours worked need to be
recorded on a time sheet for the actual day the hours were worked. By
doing this, we are sure to be complying with FLSA wage and hour laws.
4.Web
Time Entry - The Office
of Human Resources is planning to move support staff to the web time entry
process, like we use now for all student employees. We have not worked
out any details yet and will first implement web time entry with a trial group
prior to implementing it for all staff. We don't have a time line for
the implementation but would like to do so this academic year. While most
staff will eventually go to web time entry, some staff, particularly physical
plant staff, may have to remain using the current paper time sheet process.
5.Co-chair
Election - Lynn McIlyar
volunteered to be the co-chair of HRAG. She will fill in for Belinda if
she cannot make a meeting and will become chair next academic year.
6.Paycheck
Distribution - A
question arose from the physical plant area regarding how paychecks are
distributed. Supervisors are responsible for coordinating distribution of
paychecks, which may involve having others assist with distribution. The
process is fine. Any variance from this process in the past has been
already been addressed by physical plant management.
7.Children
in the Workplace - A
concern from the physical plant about an employee bringing a child to the
workplace. This situation has been addressed by physical plant management.
8.Dress
Code - A concern from
the physical plant regarding whether the dress code guidelines at the physical
plant pertains to all staff. The guidelines do apply to all staff,
including supervisors, and compliance with the policy is the responsibility of
physical plant management. Any concerns by an employee should be brought
to his/her supervisor or the Director, Physical Plant.
9.Hours
Worked Memo - A concern
was brought up about a memo that was sent to building services staff regarding
hours worked and docking of time. This issue has already been addressed
by physical plant management.
Updates
1.Tuition Elsewhere Benefit
- No update to share. Will leave on agenda.