Faculty Handbook 2012 - 2013

Full-time tenured and tenure-track faculty will use their PD Accounts to fund professional travel.

Other full-time faculty will be reimbursed up to $1300 per academic year for travel to a professional conference to deliver a paper.

Continuing part-time faculty should make individual requests for funding for travel to professional conferences to deliver a paper.

There are two options for accounting for food costs on the travel report form: 1) submit a per diem of $39 per day without receipts, or 2) enter the exact amount for the meals on the travel report form and include the receipts. The maximum daily reimbursement for food with receipts is $75.

An additional $50 per day is available for child care above regular child care expenses.

The Denison purchasing card is the preferred method of payment for all travel expenses. If all travel expenses are paid using the Denison purchasing card, no Travel Expense Report is required. Conference registration fees should be paid directly by Denison using a purchasing card or Request for Payment.

Part-time faculty, who are not eligible for a Denison purchasing card, may request a travel advance using the Request for Payment form. Also, faculty traveling where credit cards are not readily accepted (certain foreign countries) may request a travel advance. These advance payments will be charged to a separate travel advance account under your name until you submit your Travel Expense Report at the end of the trip. The Travel Expense Report should be submitted to the Provost’s Office within two weeks of your return. This form should itemize all expenses of the trip, including advance payments, and needs to have receipts attached for all individual expenses greater than $10. The form should include the account numbers to be charged for trip expenses. The Accounting Office will then pay any remaining travel expense reimbursement due to you from this form following the procedures for Payment of University Expenses. If your travel advance exceeds the cost of the trip, you will be expected to reimburse Denison within two weeks of your return.