Faculty Handbook 2012 - 2013

ARTICLE III. Councils and Standing Committees

Section A: Academic Affairs Council
Section B: University Council
Section C: Campus Affairs Council

Section A: Academic Affairs Council

1. Responsibilities:

  1. The Academic Affairs Council shall review all matters relating to curriculum and educational policy and recommend actions to the Faculty for approval. Included among the areas to be reviewed by the Council are the following:

    1. degree requirements;

    2. programs of study (e.g., General Education, major and minor requirements, concentrations);

    3. new courses proposed to be offered on a continuing basis. (Courses proposed to be offered on a one-time basis only shall be reviewed administratively);

    4. academic standards (e.g., reviewing and making policies regarding student academic standards, admissions, probation, dismissal, and readmission);

    5. academic support services (e.g., library, academic computing, and academic services).

  2. The Academic Affairs Council shall evaluate from time to time the broad educational programs, goals, and accomplishments of the University. However, the detailed work of preparing such an evaluation, or long-range planning effort, should be conducted by a Task Force (see Article IV);

  3. The Academic Affairs Council shall report regularly to the community, through the Secretary of the Faculty, on actions taken and issues under consideration.

2. Membership:

  1. Six (6) members of the Teaching Faculty elected at large to three (3) year, staggered terms. (Each year one (1) of the Teaching Faculty shall be elected by the Council to serve as chair.) Of the six (6) Teaching Faculty, there must be at least one (1) from each division of the University, and no more than one (1) from any single department;

  2. Associate Provost (Kim Coplin);

  3. Provost;

  4. Three (3) students elected from the DCGA Senate for terms of one (1) year;

  5. Registrar (ex-officio, non-voting).

3. Standing Committee:

  1. Committee on Intercollegiate Athletics (C.I.A.):

    1. Responsibilities

      1. reviewing scheduling policies regarding the intercollegiate athletic program (i.e. NCAA- and NCAC-sponsored sports) and their coordination with the academic program;

      2. making recommendations to the Academic Affairs Council regarding coordination of the academic and intercollegiate athletic programs;

      3. regularly reporting to the Academic Affairs Council on issues considered;

      4. regularly reporting to the faculty (via Chairs Meetings, Faculty Meetings and/or written reports to the faculty).

    2. Membership

      1. The male and female NCAA Faculty Athletic Representatives (FAR) who are appointed by the President for five year terms;

      2. One (1) member of the Teaching Faculty elected at large for a three (3) year term

      3. The Director of Athletics/Chair of Physical Education;

      4. Associate Director of Recreation (currently the Associate Athletic Director);

      5. A representative from the Registrar’s Office

      6. President of Denison Student Athlete Advisory Council (DSAAC) or other student elected from the DSAAC Executive Board (one year term);

      7. One (1) student elected from DCGA Senate for a term of one (1) year.

    3. The FARs will serve as co-chairs of the Committee.

Section B: University Council

1. Responsibilities:

  1. The University Council shall advise the President on policies relating to personnel, enrollment, financial matters, and sustainability within the University, and oversee the implementation of those decisions, including:

    1. all Administrative Staff, Supportive Operating Staff, and Faculty positions;

    2. student enrollment, retention, and financial aid;

    3. annual budget, development, finance and management.

  2. The University Council shall take an active role in long-range planning for the University;

  3. The University Council shall report regularly to the community, through the Secretary of the Faculty, on actions taken and issues under consideration.

2. Membership:

  1. President of the University (ex-officio, non-voting);

  2. Provost;

  3. Vice-President for Finance and Management;

  4. Vice-President for Student Development and Dean of Students;

  5. Five (5) Teaching Faculty as follows:

    1. one (1) elected at large to serve as chair of the University Council for a three (3) year term;

    2. each of the vice-chairs of the Personnel, Student Enrollment and Retention, Finance, and Campus Sustainability standing committees.

  6. Three (3) students elected from the DCGA Senate for terms of one (1) year;

  7. Two (2) members of the Supportive Operating Staff elected at large to a three (3) year term.

3. Standing Committees:

  1. Personnel Committee (P.C.):

    1. Responsibilities:

      1. reviewing and recommending to the University Council modifications of all policies and procedures relating to affirmative action, hiring, and benefits of all persons employed by Denison;

      2. reviewing and recommending to the University Council modifications of all policies and procedures relating to contract renewal, promotion, and dismissal of all employees except Teaching Faculty;

      3. reviewing and evaluating all requests for new positions and continued need for replacement of persons in existing positions; establishing guidelines for contraction and expansion of existing positions; and making recommendations regarding these matters to the Provost, Director of Human Resources and University Council.

    2. Membership:

      1. Provost;

      2. Three (3) Teaching Faculty elected at large for three (3) year, staggered terms. (Each year one (1) of the Teaching Faculty shall be elected by the Committee to serve as chair; another one (1) shall be elected to serve as vice-chair and sit on the University Council);

      3. One (1) member of the Administrative Staff elected at large for a three (3) year term;

      4. One (1) student elected from the DCGA Senate for a one (1) year term;

      5. Two (2) members of the Supportive Operating Staff elected at large for a three (3) year term;

      6. Director of Institutional Equity and Diversity, (ex-officio, non- voting);

      7. Director of Human Resources, or designate (ex-officio, non-voting).

  2. Student Enrollment and Retention Committee (S.E.R.C.):

    1. Responsibilities:

      1. establishing policies and overseeing the implementation of the University's admissions, financial aid, and retention programs;

      2. collecting and evaluating information regarding the long-range outlook for Denison's admission and retention programs, and making recommendations to the University Council.

    2. Membership:

      1. Three (3) Teaching Faculty elected at large for three (3) year, staggered terms. (Each year one (1) Teaching Faculty shall be elected by the Committee to serve as chair; another one (1) shall be elected to serve as vice-chair and sit on the University Council);

      2. Two (2) students elected from the DCGA Senate;

      3. Two (2) members of the Administrative Staff elected at large for three (3) year, staggered terms;

      4. One (1) member of the Supportive Operating Staff elected at large for a three (3) year term;

      5. The directors or heads, or their designates, of Admissions, Financial Aid, Academic Support & Enrichment Center, and Student Development (all ex officio, non-voting).

  3. Finance Committee (F.C.):

    1. Responsibilities:

      1. overseeing and making recommendations to the University Council regarding the financial management of the University;

      2. reviewing and evaluating the annual budget before it is submitted to the Board of Trustees.

    2. Membership:

      1. Three (3) Teaching Faculty elected at large for three (3) year, staggered terms. (Each year one (1) of the Teaching Faculty shall be elected by the Committee to serve as chair; another one (1) shall be elected to serve as vice-chair and sit on the University Council);

      2. Two (2) members of the Administrative Staff elected at large for three (3) year, staggered terms;

      3. One (l) student elected from the DCGA Senate for a one (1) year term;

      4. Two (2) members of the Supportive Operating Staff elected at large for a three (3) year term;

      5. Vice-President for Finance and Management, or designate (ex- officio, non-voting);

      6. Vice-President of Institutional Advancement or designate (ex-officio, non-voting).

  4. Information Technology Advisory Committee (I.T.A.C.)

    1. Responsibilities:

      1. The Information Technology Advisory Committee shall advise the Provost on matters relating information resources and technology within the University and oversee the implementation of those decisions, including:

        1. the policies of and resource allocations for academic and administrative computing services;

        2. the policies of and resource allocations for the Library.

      2. The Information Technology Advisory Committee shall take an active role in long-range planning for the future development of information resources and associated technology.

      3. The Information Technology Advisory Committee shall report regularly to the University Council on actions taken and issues under consideration.

    2. Membership:

      The membership shall include but shall not be limited to the following:

      1. Provost, who shall serve as chair;

      2. Director of Computing Services;

      3. Director of the Library;

      4. Director of Security and Safety and Risk Management Services;

      5. Vice President for Finance and Management;

      6. Four (4) Teaching faculty, one from each of the four academic divisions of the university, elected to serve three (3) year terms;

      7. Two (2) students, appointed by the DCGA president in consultation with the Provost, to serve terms of one (1) year;

      8. one (1) member of the Supportive Operating Staff, elected to serve a three (3) year term.

  5. Campus Sustainability Committee (C.S.C.)

    1. Responsibilities:

      1. recommending to the University Council the policies, standards, and procedures necessary to advance environmental sustainability;

      2. overseeing the planning and implementation of college wide activities to improve Denison.s environmental citizenship;

      3. advising and consulting directly with college administrators, offices, divisions, academic programs, student organizations, and representatives of the Granville community on environmental sustainability;

      4. providing a comprehensive, annual report of proactive efforts to attain environmental sustainability to the President, campus community, and Board of Trustees.

    2. Membership:

      1. Three (3) Teaching Faculty elected at large for three (3) year, staggered terms. (Each year one (1) of the Teaching Faculty shall be elected by the Committee to serve as chair; another one (1) shall be elected to serve as vice-chair and sit on the University Council);

      2. Two (2) members of the Administrative Staff elected at large for three (3) year, staggered terms;

      3. Two (2) students elected from the DCGA Senate for a one (1) year term;

      4. Two (2) members of the Supportive Operating Staff elected at large for a three (3) year term;

      5. Vice-President for Finance and Management, or designate (ex- officio, non-voting);

      6. Sustainability Coordinator (ex- officio, non-voting).

Section C: Campus Affairs Council

  1. Responsibilities:

    1. The Campus Affairs Council is the place where Administrative Staff, Students, and Faculty shall come together cooperatively to design recommendations to the Administration regarding student judicial processes, student publications, recreational athletics (which include intramural and club sports), musical, dramatic and literary clubs, fraternities, sororities and other student affairs, and the general social life of the institution;

    2. The Campus Affairs Council shall also serve as an informal sounding board for other issues under administrative purview, including student safety and health, residence and dining halls, and recreational life and intercollegiate athletics;

    3. The Campus Affairs Council shall seek advice from the DCGA Senate on matters of shared concern to students;

    4. The Campus Affairs Council shall serve in an advisory role to the Administration, working through the Office of Student Affairs, on matters of concern to students;

    5. The Campus Affairs Council, with the assistance of the Standing Committee on Residential Life, shall review and make recommendations on major policy decisions of the Office of Student Affairs;

    6. The Campus Affairs Council shall report regularly to the community, through the Secretary of the Faculty, on actions taken and issues under consideration.

  2. Membership:

    1. President of DCGA (chair);

    2. Speaker of the DCGA Senate;

    3. Four (4) students elected from the DCGA Senate for terms of one (1) year;

    4. Two (2) Teaching Faculty elected at large for three (3) year, staggered terms;

    5. Vice President for Student Development;

    6. One (1) member of the Administrative Staff elected at large for a three (3) year term;

    7. One (1) member of the Supportive Operating Staff elected at large for a three (3) year term.

  3. Standing Committees:

    1. Committee on Residential Life (C.R.L.):

      1. Responsibilities:

        1. reviewing and advising the administration on major residential life policy decisions, subject to legal, financial and other constraints;

        2. making recommendations to the Campus Affairs Council on matters regarding residential life;

        3. responding to requests from the Campus Affairs Council for consideration of issues, proposals, long-range plans, etc;

        4. reporting regularly to the Campus Affairs Council on issues considered.

      2. Membership

        1. Vice-President of DCGA (chair);

        2. Three (3) students elected from the DCGA Senate for terms of one (1) year;

        3. One (1) Dean, or designate, from Office of Student Development;

        4. One (1) member of the Teaching Faculty elected at large for a three (3) year term;

        5. One (1) member of the Supportive Operating Staff elected at large for a three (3) year term;

        6. Building Services Manager (ex-officio, non-voting).

    2. Dining Committee

      1. Responsibilities

        1. reviewing and advising the Campus Affairs Council on major dining policy decisions, including various dining providers and making recommendations regarding contract negotiations and proposals, subject to legal, financial, and other constraints;

        2. seeking advice from the DCGA Senate on dining matters of shared concern to students;

        3. making recommendations to the Campus Affairs Council on matters regarding dining;

        4. responding to requests from the Campus Affairs Council for consideration of issues, proposals, long-range plans, etc;

        5. reporting regularly to the Campus Affairs Council on issues considered.

      2. Membership

        1. Six (6) students elected through the DCGA Senate for terms of one (1) year (students include one international student, one varsity athlete, one vegetarian, and three omnivores);

        2. One (1) member of the General Faculty elected at large for a two (2) year term;

        3. One (1) member of the Supportive Operating Staff elected at large for a two (2) year term;

        4. The Director of Purchasing and Administrative Services;

        5. Assistant Dean/Director of Slayter Union and Student Activities;

        6. General Manager of Dining Services (ex-officio, non-voting).

      3. Each year the Committee shall elect a chair from among the student members of the Committee.

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